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Schedule-1

Schedule-1
(Relating to sub Rule (1) of Rule 20)
Annual Program
1. Fiscal year:
2. Budget sub heading NO.:
3. Ministry:
4. Department/Organization:
5. Name of program project:
6. Location: (a) District:
(b) V.D.C/Municipality:………….Ward No.:
7. Date of Commencement of Project:
8. Date supposed to be completed the project:
9. Name of Project/Office In-charge
10. Annual budget Rs.:
(a) Domestic:
(1) Government of Nepal:
(2) Organization:
(3) People’s participation
(b) Foreign:
(1) Credit
(2) Grant
(c) Donor agency:
11. Total cost of Project:
In the beginning Amended
(a) Domestic:
(1) Government of Nepal
(2) Organization
(3) People’s participation
(b) Foreign:
(1) Credit
(2) Grant
12. Expenditure upto the last fiscal year Rs. (including direct pavement
and aid in kind)
(a) Domestic:
(1) Government of Nepal
(2) Organization
(3) People’s participation
(b) Foreign:
(1) Credit
(2) Grant

Direction to fill up the form:
Annual program of each fiscal year of the development projects shall be prepared in this format
and shall be got approved by the approving agency. While forwarding a letter of authority, one
copy of this form shall be attached with the same. The direction to fill up the form is as
follows:
Column No. 1. Serial number: To write the serial number of all the activities of Projects.
Column No. 2. Program/Activities: The physical works and the activities under the same
to be accomplished for achieving the prescribed objectives of project shall  be mentioned by classifying them in measurable units.
Column No. 3. Unit: To mention the piece, sq. metre, kilometer, per head, percent etc.  denoting the quality, number etc. of the activities mentioned in column  No. 2.
There are three columns under the main activities of project.
Column No. 4. Quantity: To mention the total physical quantity and number etc. of each  activity (activity mentioned in column No. 2) to be completed within the  total project period.
Column No. 5. Cost: To mention the amount to be incurred as per the appraisal to fulfill  the activities mentioned in column No. 2
Column No. 6. Weight: While determining the weight of each activity, cost of the  concerned activities mentioned in column No. 5 shall be multiplied by  100 and divided by the total amount of section (1) of the same column;  and the derived figure shall be written.
There are two columns under “up to the last iscal year out of the total functions” :-
Column No. 7. Completed quantity: To mention the quantity, number etc. of the  concerned activities that are completed form the commencement of  project to the previous year (previous fiscal year) of the year in which  this program is to be implemented.
Column No. 8. Weighted progress: To mention the percentage of progress of the  concerned activities that are completed up to the last fiscal year on the   basis of the weight prescribed for the total period of project. While  deriving the weighted progress the ratio of progress and total activities  up to that period shall be multiplied by the prescribed weight of that  activity. For example; if there is 50 percent progress up to the last fiscal  year out of the total activities (100%) of the head works construction, and weight of head works is 60%, the weighted progress of up to the last fiscal years is:-
Progress X weight 50X60
Goal 100 = 30 percent
There are three columns under the annual goal:
Column No. 9. Indicator: To be mentioned the indicators (number, quantity etc.) as  per the approved annual program of the activities mentioned in  column No. 2.
Column No. 10. Weight: While determining the weight of each activity, budget fixed in column No. 11 of the concerned activity shall be multiplied by 100 and divided y the total figure of section (a) of the same column, and the derived figure shall be written. For example: if the total budget of Irrigation Project is five million five hundred  thousand rupees out of which three million rupees is for Head  Works Construction, one million rupees for canal construction, one million rupees for pipe culvert and five hundred thousand rupees for administrative cost, the weight of these activities shall be  derived like this respectively:
Since the administrative cost is five hundred thousand rupees out total budget five million five hundred thousand rupees, the total amount of project after deducting the administrative cost is five
million rupees.
Now:
Weight of Head Works Construction: 30 X100
50 = 60

Weight of Canal Construction: 10 X 100
50 =20
Weight of pipe Culvert 10 X 100
50 =20
Administrative cost does not have weight; and total weight shall be
100.
Column No. 11. Budget: To mention the amount prescribed for the accomplishment  of each program or activities as per the approved annual program.  Quarterly Classification:
While filing up in the column of goal of the first quarterly, it shall  be classified as first, second and third quarterly period by giving due  consideration to the annual goal. Division shall be made on the basis of the  quantity to be completed in the respective quarterly period by making the
quantity mentioned in the indicator as action plan; and the following shall be   done:
Column No. 12, 15 and 18. Indicators:
Indicator mentioned in column No. 9 of the activity mentioned in column   No. 2 shall be divided in three quarterly periods. For example; if the annual  indicator of Head works Construction function is 150 metre, this 150 metre  can be divided in three quarterly periods either in equal measure or in
unequal measure as per the action plan.  Column No. 13, 16 and 19. Weight: Annual weight mentioned in column No. 10 shall be divided in quarterly  weight in proportion to the quantity of indicator. For example; if the annual  weight of Head Works Construction is 60 and the quarterly division of  indicator is equal, the division of weight of each quarterly period is 20/20. If
the quarterly division of the indicator 150 metre is 0, 50 and 100 respectively, the division of quarterly weight also is 0, 20 and 40.  Column No. 14, 17 and 20. Budget:
Annual amount specified for the accomplishment of each program or  activity as per the approved annual program shall be divided as quarterly  budget in proportion to the annual indicator quantity mentioned in column
No. 9. For example: if the annual indicator of head works construction is  150 metres and total budget of this activity is three million rupees, the  quarterly division of budget shall be made in proportion to the quarterly  division of indicator. The division of budget is Rs. one million each in a
situation of being equal indicator of activity in each quarterly period. If the quarterly division of indicator 150 metre is 0, 50 and 100 respectively, the  division of quarterly budget also is Rs. 0, one million and two million  respectively. Towards the lines:
Total shall be made after mentioning the whole program/activity in the lines.
Line (a) Total:
(1) Total of unit and indicators of the activities mentioned in column No.
3, 4, 9, 12, 15 and 18 is not necessary to be made.
(2) To be written the amount by making vertical total of the cost, weight,
budget and expenditure of the activities mentioned in column No. 5,
6, 8, 10, 11, 13, 14, 16, 17, 19 and 20.
Line (b) Administrative Cost:
(1) It is not necessary to fill up in column No. 3, 4, 7, 9, 10, 12, 13, 15
and 16.
(2) To be mentioned the amount specified for administrative cost in
column No. 5 and 11.
(3) To be mentioned the quarterly divided figure of annual amount
specified in column No. 11 for administrative cost in column No. 14,
17 and 20.
Line (c) Grand Total: