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6 Transfer of documents to the National Archives by the office

6 Transfer of documents to the National Archives by the office:
6.1 An office shall transfer the following documents to the National Archives to preserve them in a safe and protected manner:
6.1.1 Documents of National importance as referred to in Subsection 2.1.1.1 and 2.1.1.2 which are Twenty Five or more years old,
6.1.2 Copy or picture of Tadpatra, Bhojpatra, Swornapatra, Tamrapatra or Shilapatra,
6.1.3 Each postage stamp and money order form with first cancellation mark, and new publication of aerogramme or
post card.
6.2 The office, if finds it appropriate to be preserved in the National Archives for being it of National importance, may transfer the following documents, with or without mentioning any time frame, to the National Archives to keep them safely,
6.2.1 Reports, Financial Statements, Treaty, Agreement or any other publication,
6.2.2 Manuscripts, Books, Magazines, Journal or Letters/Correspondence, Documents, paintings (drawings) or
pictures,
6.2.3 Maps, Plans, Charts, File, Misil (case file), Register or Film, 6.2.4 Original or copy of the film, microfilm, tape (sound Archiveser) motion-picture, computer disc or computer cassette,

6.2.5 Other documents except as referred to in Sub-section 6.2.1, 2.2 or 6.2.4.
6.3 An office, while destroying any government document pursuant to the law relating to destroying of government documents, shall  transfer those documents which are so prescribed, to the National Archives.
6.4 An office, while transferring documents to the National Archives, shall transfer the index based on the classification.
6.5 The office, while transferring documents pursuant to Sub-section 6.1 or 6.2 shall mention that particular documents shall not be shown or allowed to copy, to any person for specific period of time except
those who are prescribed, if it is necessary to do so, when transferring to the National Archives for preservation.
6.6 In case, an office transfers a document pursuant to Sub-section 6.1 to the National Archives, such office shall not be able to get back those documents.
Provided that, out of the documents which were transferred to the National Archives by fixing any time period regarding to any documents pursuant to Sub-section 6.2, the transferring office may get back those documents, as prescribed, after the expiry of such time so fixed.
6.7 If the documents transferred to the National Archives pursuant to Sub-section 6.1, become necessary to the transferring office, the National Archives may make available those documents to such office as prescribed in a condition that those documents shall again be transferred back to the National Archives.

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